Outdoor parties are great in summers and winters alike. You get to enjoy the weather and the party both. But obviously, you will need a tent to host an outdoor party or event and need to talk with some tent rentals for selecting a tent according to your preferences.
But how to rent a tent for your party?
This is a major question that will come to your mind about what type of tent you will need. Tents for rentals come in all shapes, sizes, fabrics, and styles. You need to determine what kind you need. So, before you proceed towards renting a tent, you need to know what questions to ask the vendor. This way you will get the perfect tent for your event.
What Size Tent Do You Need?
The size of the tent depends on the space you have available for the event and the number of people that will be attending. Generally, 100 sq. ft. is required for 8 to 10 people to move and sit comfortably. So, you will need a size after estimating the number of guests you will be expecting along with the space for seating arrangement and tables. You will need a bigger tent for round tables as compared to square tables. Also, you will need to consider whether you will have a buffet system, a dance floor for the party, or a stage set up.
If you are hosting a corporate event then you will need a separate VIP table as well. You might want to set up the seats in one line and the food arrangement in the other half. After determining all these things, you will get to know the size of the tent that you will need.
Make sure to have some extra space than your requirements so that there is more leg space to move around.
What Fabric And Color Of The Tent Will You Need?
Gone are the days of a simple white canopy. Nowadays tents come in all shapes, sizes, fabrics, colors, and styles. First, you need to determine the type of fabric, whether you need nylon, polyester, canvas, or something else. You will need to consider the weather for choosing the fabric as well. Summertime will need a light fabric while winters will require a thick fabric.
Once you decide on the fabric, then you can choose any color according to the theme of your party. You can even go for a colorful affair.
Next on the list is the style of the tent; whether you want a frame tent, a canopy tent, a genesis, a pole tent, a bale ring, or a tension. See the different styles and gauge which will be best for your event.
Is The Fabric Durable And Can Withstand High Traffic?
The durability of the fabric is extremely important, after all, you do not want your guests under the tent fabric because it came off. Make sure to ask about the strength and durability of the tent’s fabric that it doesn’t tear and is strong to hold the event for longer periods. The fabric should be stain and mildew-resistant and scratch-resistant and also easy to clean. The fabric should also be able to handle all sorts of weather conditions, humid weather, dry winds, drizzling, rain, strong winds, hot summer, and cold winter.
The tent should be sturdy enough to withstand rain and winds. If you expect rain then choose a waterproof fabric. Make sure to choose a fabric that is also fire resistant, in case of an accident. Go for a fabric with the rental warranty and guarantee.
Would You Require Lighting And Electricity?
The time of the day for hosting the event will determine if you would need lighting or not. If it’s at night, then surely you will need lighting for the party. What types of lights do you need, simple string lights or a grand chandelier. Discuss everything with the vendor beforehand. Moreover, electricity for air conditioners for summers and heaters for winters will also be required. Or you can even opt for temperature control tents.
Once all your basic questions are answered, you can easily rent your desired tent from party rentals Northern VA and host a great party.